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Data capture involves many techniques using modern technologies. Tools and technical knowledge are equally important when it comes to capturing information. Achieving high quality information is not an easy job. It requires the right technology applied optimally to render quality information. Thought data capture is mostly outsourced to competent BPO services India, there are many ways you can leverage data capture services:
Data digitized more efficiently
Outsourcing data entry services is the most efficient way to get your physical documents and information into the digital form. The Outsourcing partner engages the right resources and Technology for accurate and complete data digitization. A competent data entry service provider will ensure 100% quality information.
Quicker access to information
In the digital form, data is more accessible. Categorized digital information is easier to search and retrieve. Data Capture Services India provides information in a format that makes data processing and access most convenient to the user.
How to improve data capture efficiency?
Here we present 8 proven ways to improve data capture efficiency:
Forms are a great way to get information in an organized manner. It makes data capture easier by providing pointers in the form of columns or categories under which information is sought. The form will have clear instructions on what information is expected.
Web forms are a great way to input information categorically. Text Inputs can be minimized by making use of selection where ever possible. The data capture services provider can design the form such that maximum inputs are selections and also provide some default data which will encourage the end user to input at least the basic information.
Automated data entry
Using advanced technologies such as OCR, ICR etc helps automate data entry to a great extend. They also render better quality data without many errors. They work best with bulk information.
Conversion of physical documents into digital form can be done using scanning services. The existing information in the digital form can be converted into the format compatible with the business intelligence software in use.
Image quality matters when converting them into text or other compatible formats. Only good quality images should be used when you outsource data capture services.
Only verified data sources must be used for data entry. This will improve the efficiency of data capture.
When experienced resources are engaged in data capture, the efficiency automatically improves. Those experienced in the industry and technology in use will render quality deliverables seamlessly.
Quality Control & Assurance
Data capture will become the most efficient when quality and security policies are in place and followed strictly at every level of data capture. Quality control and assurance are the best ways to ensure better data capture efficiency.
Engaging a single data management solution provider will increase the efficiency of information being digitized. Since they deal with the end to end data management, they will have a better idea about the requirements and will work accordingly.