As every business is adopting digitization, the need to find a commonly acceptable format to store information and share becomes necessary. PDF or Portable Document Format is a commonly accepted format to store information because of its simplicity and portability. Almost every platform including the browsers recognizes and accepts the PDF format. It is secure and lighter to transfer over the internet. But the challenge with PDF is that it stores data as text and does not allow editing that easily. Though editing can be managed in other ways, storing data in a categorized way makes a huge difference to the businesses. Databases store information in rows and columns which makes every element of data identifiable with the row and column name. Excel also stores information in rows and columns making it one of the most accessible database. It is hence desirable for businesses to store data in Excel format. That’s why they prefer PDF to Excel conversion to get information in the PDF format converted into Excel format which is more searchable. This conversion helps businesses in many ways:
Data Converted from Text to Database
One of the most basic benefits of converting PDF data to Excel is that it converts text data into the database. Excel comes with a host of basic database functionalities making it an elemental database which small businesses can explore for meeting their data processing requirements. Excel data is easier to search and can be converted into many other formats. Excel format is accepted by most of the legacy tools as a direct input.
Data is More Protected
Even though PDF data can be password protected, excel is considered more secure. Outsourcing Excel data entry service makes your data more secure as the outsourcing agency offers the most-modern and advanced cybersecurity measures to protect their client data. Excel data is more secure as it can use information from different files for complex calculations that cannot be manipulated, hiding the original data from the end user.
Data is Ready for Business Intelligence
Excel comes with programming capabilities making it a mini-BI tool. Excel comes with many standard functions, macro-programming and VB programming making it a miniature Business Intelligence tool that’s easy to operate and does not require fancy installations. The excel file can be protected and easily transferred via the internet as it is much lighter than a typical program file. Excel data can be directly used by the tool created in Excel which makes it faster to process information. PDF to XML conversion lets you take advantage of Excel as your BI tool which is cheaper and effective.
Data input in excel can be checked by inbuilt tools and functions for validity. You can define business rules in excel making BPO excel data entry in India more efficient as the validations are done during the input. This saves the business a lot of effort, resources and time spent on data cleansing. With quality data, the business can finetune its processes, improving the productivity of the resources, making the business more profitable.